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Creating Adobe PDF files

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By: Bern Jordan.

Adobe PDF files are the de facto standard for electronic documents on the Internet. PDF files have an advantage over Word documents because the PDF file size is usually smaller and there are no dangerous viruses. Adobe PDF documents are not particularly convenient to edit however, so you will want to keep the original copy for editing and publish the PDF document.

Unfortunately, creating Adobe PDF documents at CAE is not a clear, reliable process. At times, one of the methods may not work and you will need to try a different way. Always check the PDF file after creating it! Below is a list of three possible methods of creating PDFs, from easiest to most difficult:

Using the PDFWriter macro button in Word

This method is the easiest and may supply the best output. I prefer this method for creating PDFs because PDFWriter will also automatically create a list of contents if you used the structural styles in Word (i.e. all heading styles will be displayed in the contents list).

Printing a document to the PDFWriter printer

This is the most reliable way of creating PDF documents at CAE. Using the Adobe PDFWriter printer allows you to create PDFs from programs besides Word. This is a good way of publishing Visio and other drawing formats to the web.

Using Adobe Distiller

This method is certainly the most work so it should be the method of last resort. In the past, this has been the only way I have been able to create a PDF from some documents.

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